IS Assistant
Carnaxide, Portugal
há 6 dias

General Information

Solvay is a science company whose technologies bring benefits to many aspects of daily life. With more than 24,100 employees in 64 countries, Solvay bonds people, ideas and elements to reinvent progress.

The Group seeks to create sustainable shared value for all, notably through its Solvay One Planet plan crafted around three pillars : protecting the climate, preserving resources and fostering better life.

The Group’s innovative solutions contribute to safer, cleaner, and more sustainable products found in homes, food and consumer goods, planes, cars, batteries, smart devices, health care applications, water and air purification systems.

Founded in 1863, Solvay today ranks among the world’s top three companies for the vast majority of its activities and delivered net sales of €10.

2 billion in 2019. Solvay is listed on Euronext Brussels (SOLB) and Paris and in the United States, where its shares (SOLVY) are traded through a Level I ADR program.

Solvay Busines Services (SBS) is the global organization supporting internal and external growth by integrating the major end-to-end administrative processes as well as the information services of the Solvay Group, through three strategic objectives : strategic agility and customer centricity, service excellence and talents and innovation.

Job Overview and Responsibilities

Perform administrative and procurement activities in support of the main contracts and types of purchases covering the domain of SBS D&IT Infrastructure’ (IT end-user services & Technology / Infra / Operations D&IT Teams) : external contractors, managed services, maintenance, softwares, hardware for digital workplace (end-user PC / lite devices, printing, workstation mgt, .

  • telecom (wan, lan, mobility, telecom security), hosting (servers, ) for regional delivery (wisdom contracts, local telecom contracts).
  • Geographical scope for these contracts is global with purchases mainly done in / for countries like Belgium, France, US, Brazil, Italy. Main tasks associated :

  • Purchase order creation : From Qualtrics to purchase request
  • Purchase request to purchase order monitor and troubleshooting
  • Goods and order reception check
  • Billing follow-up and control, credit note management, contract control,
  • Support to monthly accounting closure
  • Support to Inventory quality improvement and stabilization
  • Education and Experience

  • Bachelor degree (administrative, executive assistant or similar orientation)
  • Knowledge and experience with SAP / SRM7
  • Minimum 2 years in administrative services
  • Very comfortable with the usage of productivity and collaboration tools (including Google Workplace)
  • Past experience with procurement / purchasing administrative processes is a plus
  • Skills

  • Fluent in English
  • Other European languages (French and / or Italian and / or German) can be a real plus
  • Ability to prioritize tasks to optimize the daily operations
  • Customer oriented and have a professional level of communication (written and verbal).
  • Real team player.
  • Proactive and autonomous working style.
  • Ability to work with IT people
  • Ability to organize and present data in meaningful ways
  • Interest in IT area (without being an expert) and / or capacity to get quickly a basic knowledge in IT area enough to be able to perform the job efficiently
  • Open-mindedness and ready to propose / welcome new ideas to change the way the team is working
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