Facilities Assistant M/F - Porto - Permanent position
BNP Paribas
Porto, PT
há 6 dias

BNP Paribas Cardif insures 100 million clients in the world. As the insurance subsidiary of BNP Paribas, it aims at being the global benchmark for insurance partnerships and the leading provider of personal insurance solutions.

Our people have extensive expertise and experience that creates tangible benefit for marketing, actuarial analysis and data management.

We have in-depth understanding of our partner distributors and their industries, allowing us to optimize their insurance offering and the experience they deliver for their customers.

Detailed knowledge of our partners also lets us provide support for their sales organizations and management of their networks.

Our Facilities Department is currently seeking a

Facilities Assistant M / F

fluent in English, Portuguese & other European language

to reinforce the team in Porto’s site.

The ideal profile must strong communication skills in English & Portuguese. Knowledge of French and / or Italian languages will be an added value.

Main R esponsibilities :

The Facilities Assistant helps oversee and manage the day-to-day operations of a building or facility. Although the responsibilities of the facilities assistant may vary depending upon the organization, there are some common duties.

Nearly all facilities assistants handle building repairs (or retain a contractor to do the work).

Main Functions :

The Facilities Assistant may handle something as simple as changing a light bulb to as complicated as installing a new heating system.

This position will conduct and maintain building inventories, put together furniture and schedule the use or rental of the building or grounds.

Tasks :

  • Reception desk (receiving / forwarding visitors, suppliers, goods, phone calls )
  • Planning, management and overseeing building maintenance activities and works;
  • Management of security and health legal requirements;
  • Contribute to reduce risks and incidents;
  • Manage accesses (smartcard creation / removal, employees, suppliers, visitors)
  • Procurement for goods and services : assess the market; compare costs and conditions to facilitate decision;
  • Manage orders to suppliers and follow up;
  • Ensure tidiness, cleanness and products replacement of / in the workspaces (coffee corners, meeting rooms, print corners etc )
  • Manage travel bookings - Organization of events and caterings; - Write and update procedures; - Issuance of internal communications;
  • Organize / create / update digital folders, maps and tables;
  • Control and validation of supplier’s invoices; - Filing; - Keep Facilities diary. Qualifications :
  • A Bachelor degree is the minimum educational requirement for the Facilities Assistant.

    Experience : At least 3 years in similar functions. Skills & Basic Features : Essential :

  • Very good English (and French or Italian is a plus), (spoken / read / written);
  • Strong organizational skills;
  • Proactivity;
  • Autonomy in the execution of tasks;
  • Ability to handle several tasks simultaneously and effectively;
  • Ability to plan work ahead and prioritize workload;
  • Ability to follow specific instructions and procedures;
  • Good listening and questioning ability.
  • Aim to deliver very high quality results;
  • Good intercommunication skills oral and written;
  • Good interpersonal relationship;
  • Good capacity of managing stress;
  • Strive to improve the quality of his / her responsibility;
  • Strive continuously for customer satisfaction;
  • Discretion and confidentiality;
  • Negotiation abilities;
  • Team player;
  • Willing and able to work outside normal office hours.
  • Very good word, excel, PowerPoint skills.
  • Desirable : Other language. Start date : ASAP Contract Type : Permanent

    If your profile and motivations matches our needs, you feel motivated to join our company do not hesitate in sending us you application, we will be delighted to consider you for this position.

    Please note that we will only consider applications submitted with :

  • Certificate of Studies
  • Cover letter
  • BNP Paribas is an equal opportunity employer and proud to provide equal employment opportunity to all job seekers. We are actively committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

    Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency which in turn increase performance and productivity.

    We strive to reflect the society we live in, while keeping with the image of our clients.

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