Facilities Assistant - M/F - Fluent in English
BNP Paribas
Lisbon
há 8 dias

BNP Paribas Cardif insures 100 million clients in the world. As the insurance subsidiary of BNP Paribas, it aims at being the global benchmark for insurance partnerships and the leading provider of personal insurance solutions.

Our people have extensive know-how and experience that creates tangible added value for marketing, actuarial analysis and data management.

We have in-depth understanding of our partner distributors and their industries, allowing us to optimize their insurance offering and the experience they deliver for their customers.

Detailed knowledge of our partners also lets us provide support for their sales organizations and management of their networks.

We are currently seeking a Facilities Assistant (M / F) English speaker for our Facilities Department in Lisbon, Portugal.

Responsabilities : The Facilities Assistant helps oversee and manage the day-to-day operations of a building or facility.

Although the responsibilities of the facilities assistant may vary depending upon the organization, there are some common duties.

Nearly all facilities assistants handle building repairs (or retain a contractor to do the work).

Main Functions :

The Facilities Assistant may handle something as simple as changing a light bulb to as complicated as installing a new heating system.

This position will conduct and maintain building inventories, put together furniture and schedule the use or rental of the building or grounds.

Main responsibilities :

  • Reception desk (receiving / forwarding visitors, suppliers, goods, phone calls )
  • Planning, management and overseeing building maintenance activities and works;
  • Management of security and health legal requirements;
  • Contribute to reduce risks and incidents;
  • Manage accesses (smartcard creation / removal, employees, suppliers, visitors)
  • Procurement for goods and services : assess the market; compare costs and conditions to facilitate decision;
  • Manage orders to suppliers and follow up;
  • Ensure tidiness, cleanness and products replacement of / in the work spaces (coffee corners, meeting rooms, print corners etc )
  • Manage travel bookings
  • Organization of events and caterings;
  • Write and update procedures;
  • Issuance of internal communications;
  • Organize / create / update digital folders, maps and tables;
  • Control and validation of supplier’s invoices;
  • Filing;
  • Keep Facilities diary;
  • Qualifications : Essential :

    Essential :

  • A Bachelor's degreediploma is the minimum educational requirement for the Facilities Assistant.
  • Experience :

  • At least 3 years insimilar functions.
  • Skills & BasicFeatures : Essential :

    Essential :

  • Very good English level mandatory (spoken / read / written);
  • French will be a plus
  • Strong organizationalskills;
  • Proactivity;
  • Autonomy in theexecution of tasks;
  • Ability to handleseveral tasks simultaneously and effectively;
  • Ability to plan workahead and prioritize workload;
  • Ability to followspecific instructions and procedures;
  • Good listening andquestioning ability.
  • Aim to deliver veryhigh quality results;
  • Good intercommunicationskills oral and written;
  • Good interpersonalrelationship;
  • Good capacity ofmanaging stress;
  • Strive to improve thequality of his / her responsibility;
  • Strive continuously forcustomer satisfaction;
  • Discretion andconfidentiality;
  • Negotiation abilities;
  • Team player;
  • Willing and able towork outside normal office hours.
  • Very good word, excel,PowerPoint skills.
  • Willing and able to work outside normal office hours under exceptional circumstances.

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