Office & HR Administrator (Maternity Leave cover)
Clutch.io
Porto, Portugal
há 5 dias
source : Emprego XL

About Us

Imagine a platform where designers and developers can work together and with the community to produce faster, reusable components and millions of free libraries that link to existing databases - this is Clutch.

Clutch helps product teams go from prototype to production in real-time, with code being optional. We remove the messy handoffs between design and development by bringing everyone together in one tool.

With Clutch, you can visually create powerful products that connect to any backend using custom components or components you install from our marketplace.

Read more at https : / / clutch.io.

We're a young company based in the USA and Portugal. We bet on professional growth, transparency and a good work-life balance.

We are a seed stage company backed by a Silicon Valley investor, and anticipate hyper growth in the coming months and years.

What You'll be Doing

We are looking to recruit an Office & HR Administrator for our team on a temporary, full-time basis for maternity leave cover starting on November 2021.

The ideal applicant is a self-starter, who can work well in supporting other teams and is comfortable with working off their own initiative.

You can expect to have your hands in projects that will drive progress, help enhance your skills, and result in meaningful growth for the company.

This is an exciting opportunity to work with a next-generation tool and an international team.

Primary responsibilities include :

  • Clerical duties (answer phone calls, respond to emails, maintain filing systems and prepare documents, including office correspondence, memos and presentations)
  • Oversee the maintenance of office facilities and equipment
  • Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time
  • Promote and maintain a safe, secure and healthy working environment
  • Manage and process all financial transactions; monitor expenses and billing cycles and liaise with our accounts and vendors with any questions or issues
  • Supervision of hiring process application tracker (manage recruitment needs, job advertisement, screening candidates, follow-up on meetings, appointments and interviews)
  • Schedule and follow-up on meetings, appointments and interviews
  • Facilitate employee onboarding and create and maintain personnel records
  • Prepare HR documents, such as employment contracts
  • Be the first point of contact for employees on any HR related queries
  • Assist with payroll, salary payments, paid time off
  • Desirable Experience

  • Prior experience within Office admin / HR or a similar role (eliminatory factor)
  • A bachelor degree in a relevant field (highly desirable)
  • Technical and Non-techinal Requirements

  • Excellent verbal and written communication skills in English and Portuguese (eliminatory factor)
  • Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel and Outlook) (eliminatory factor)
  • Be familiar with Google Workspace Essentials (Email, Drive and Meet) (highly desirable)
  • Good communication skills, able to express ideas and solutions
  • Attention to detail and strong organisational skills to enable prioritisation the workload
  • Capable of multitasking
  • Ability to take initiative and work independently
  • Can easily thrive working in a fast-paced, start-up-type environment
  • What We Offer

  • Salary : ?16k - ?25k p / year (depending on experience)
  • Working hardware (Laptop, Monitor, etc.)
  • Office space right in Porto's downtown
  • Work-life balance
  • The role is based in Porto, Portugal. This is an exciting opportunity to work with an international team and be part of a next-generation tool company.

    Ready for a new challenge? Come and join our team!

    Duração do contrato : 6 meses

    Data de início prevista : 01 / 11 / 2021

    Job Types : Full-time, Temporary

    Salary : 16,000.00? - 25,000.00? per year

    Application Question(s) :

  • Are you proficient in computer software including Microsoft Suite (Word, Excel and Outlook) and Google Workspace?
  • Experience :

  • Office admin / HR or a similar role : 1 year (Required)
  • Language :

  • English (Required)
  • Work Remotely :

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