Job Overview and Responsibilities
Perform administrative and procurement activities in support of the main contracts and types of purchases covering the domain of SBS D&IT Infrastructure’ (IT end-user services & Technology / Infra / Operations D&IT Teams) : external contractors, managed services, maintenance, softwares, hardware for digital workplace (end-user PC / lite devices, printing, workstation mgt, .
telecom (wan, lan, mobility, telecom security), hosting (servers, ) for regional delivery (wisdom contracts, local telecom contracts).
Geographical scope for these contracts is global with purchases mainly done in / for countries like Belgium, France, US, Brazil, Italy. Main tasks associated :
Purchase order creation : From Qualtrics to purchase request
Purchase request to purchase order monitor and troubleshooting
Goods and order reception check
Billing follow-up and control, credit note management, contract control,
Support to monthly accounting closure
Support to Inventory quality improvement and stabilization
Education and Experience
Bachelor degree (administrative, executive assistant or similar orientation)
Knowledge and experience with SAP / SRM7
Minimum 2 years in administrative services
Very comfortable with the usage of productivity and collaboration tools (including Google Workplace)
Past experience with procurement / purchasing administrative processes is a plus
Fluent in English
Other European languages (French and / or Italian and / or German) can be a real plus
Ability to prioritize tasks to optimize the daily operations
Customer oriented and have a professional level of communication (written and verbal).
Real team player.
Proactive and autonomous working style.
Ability to work with IT people
Ability to organize and present data in meaningful ways
Interest in IT area (without being an expert) and / or capacity to get quickly a basic knowledge in IT area enough to be able to perform the job efficiently
Open-mindedness and ready to propose / welcome new ideas to change the way the team is working
Job ID 12357 IS Assistant Regular Portugal, Lisbon Region, Carnaxide