EIMEA Senior Paralegal

H.B. Fuller

Mindelo, Porto

há 2 dias

POSITION OVERVIEW

The Paralegal Transactional and Compliance has responsibility for assisting the Law Group and the business in the Europe, India, Middle East and Africa (EIMEA) region.

The successful candidate will be an experienced legal professional capable of collaborating with various legal and business stakeholders, administering the day-to-day operation of H.

B. Fuller’s internal transactional legal needs (confidentiality and commercial agreement requests) in EIMEA and assisting with various compliance programmes as they are implemented locally.

The role will include managing service agents and outside counsel and serving as the key staff support for requests for commercial agreements, compliance queries and subsidiary management inquiries.

The Paralegal will report to the H.B. Fuller Senior Regional Counsel EIMEA, based in the UK, with a dotted line to the H.

B. Fuller Assistant General Counsel (Ethics & Compliance), based at H.B. Fuller headquarters in the U.S. This position will be based at the Company’s regional offices in Mindelo, Portugal.

PRIMARY DUTIES

Administration of Confidentiality Agreements and Transactional Matters (50%)

Draft and review confidentiality agreements protecting the Company’s intellectual property with minimal attorney review, including advising internal clients about options regarding alternative form language, which form of contract is appropriate (one way or two-way agreement, consulting agreement), and provide comments / draft amendments to conform third party agreements to Company form agreement as commercially necessary and appropriate.

Communicate with H.B. Fuller personnel regarding review and status of agreements. Utilize, maintain and provide training regarding the confidentiality agreement request and review process to all levels within the Company.

Utilize, maintain and provide training regarding the transactional agreement request and review process to all levels within the Company, incorporating direction on compliance requirements as part of the process;

ongoing support on this to teams will be required.

Understand the key principles behind a number of commercial contracts, including purchase or supply contracts, distributors, agents, consignment stock or contract manufacturing agreements for example, so as to be able to direct the business appropriately and / or support the attorneys on drafting and reviewing these agreements as necessary.

Help to develop and deliver internal training on legal and contractual issues, or other Law Group led initiatives, including helping to develop and roll out new tools or systems in practice.

Maintain related records and files.

Compliance (35%)

Serve as a regional compliance champion, working closely with the EIMEA Senior Regional Counsel and Assistant General Counsel (Ethics & Compliance) to support the Company’s compliance needs, assisting with raising awareness of corporate compliance policies and programmes with the respective business and functions.

Support the development and delivery of training to the business and functions on key compliance procedures and topics, including anti-corruption and export controls third-party compliance, conflicts of interest and understanding of the Code of Business Conduct and Core Policies.

Support the continuing development and implementation of region and company-wide data privacy and cyber-security-related policies and procedures, in partnership with the Company’s HR, IT, Sourcing and Ethics & Compliance teams.

With direction and support from the Assistant General Counsel (Ethics & Compliance) and others, the Paralegal will need to :

Develop and manage a review / update procedure for amendments to the Intergroup Data Transfer Agreement (leveraging our systems / with support from HR)

Develop and maintain templates for notifications relating to data breaches per GDPR and other jurisdictions’ laws

Develop procedures and templates for processing personal data-related requests, such employee requests to delete data about them ( right to be forgotten )

Schedule Data Privacy Committee Meetings and manage Committee documents for presentation

Maintain Committee records

Maintain documentation and files relating to data privacy, such as policies, notice templates and finalized data privacy notices, IGDTA and amendments, breach documents etc.

Determine the appropriate filing and maintenance strategy for such documents (whether using SharePoint, NetDocuments or other tools)

Contribute to project meetings relating to data privacy compliance, issues and improvements

Other General Matters (15%)

Examples may include intake and tracking of transactional work requests, support for special projects, related legal research, due diligence for mergers & acquisitions, assistance in the maintenance of corporate subsidiaries and books and records in compliance with local requirements, maintain subsidiary database, including assisting with forming and / or dissolving entities and applying for authority to do business in certain countries, maintaining all records and files.

As needed, serve as backup for other transactional, compliance and subsidiary management duties in the Law Department as it may operate globally.

Some responsibilities require in office availability.

Types of decisions you make :

First drafts and initial review of agreements, deciding when to seek advice from one of the in-house counsel.

Steering the business towards the correct initial form agreement and guidance material.

Types of decisions referred to higher authority :

Final form of agreements.

Complex and higher-risk ethics, regulatory and compliance questions requiring interpretation of H.B. Fuller Code or policies or decisions.

Types of decisions dictated by policy :

Routine ethics, regulatory and compliance matters.

Corporate signature authority.

All other matters dealing with company policies.

MINIMUM REQUIREMENTS

Bachelor’s degree or equivalent level of relevant experience

Minimum seven (7) to ten (10) years of paralegal or administrative experience demonstrating some or all of the above

Extensive knowledge of computer-based systems used to manage workload and records, including but not limited to Microsoft Word, Access, Excel, SharePoint, and PowerPoint software.

Exceptional organizational and analytical skills

Strong communication skills, both oral and written

Fluent in English (spoken and written), third language preferred

Ability to be flexible

Able to identify material issues and pay attention to details

Self-starter, ability to manage workflow and shifting priorities

Ability to comprehend new and / or changing laws and regulations and work with Law Department attorneys to develop procedures to comply with requirements

Ability to manage numerous matters simultaneously under deadline pressure

Willingness to adapt and be open to change in order to achieve desired results

Demonstrate accountability for assigned area of expertise

Capable of making decisions in defined area of responsibility

Demonstrated bias for action and strong judgment

Utmost integrity and discretion

PREFERRED QUALIFICATIONS

Significant experience with general contract administration

Paralegal training / certificate

Presentation and PowerPoint skills

Working knowledge of research databases : Westlaw, Thomson Reuters or Lexis / Nexis and the Internet.

DEMONSTRATES PROFICIENCY IN THE FOLLOWING COMPETENCIES

Innovation - Leveraging possibility thinking in creating new value for customers

Accountability - Delivering excellence through personal motivation and engagement

Performance Excellence - Elevating the performance bar and delivering on commitments with high quality solutions

Change and Risk Taking - Working toward our future, altering the course as needed and balancing risks and rewards in making decisions

Customer Focus - Understanding customer needs and delivering superior solutions with passion

Teamwork - Encouraging collaboration, trust and cooperation among and within work groups

PHYSICAL ENVIRONMENT & TRAVEL

Standard office environment

Occasional conference calls outside of core working hours to accommodate time zones

20% travel may be required

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