Descrição da Função
Our O&M Business Line is looking for an Executive Assistant, who will have the following responsibilities :
Manage the O&M department common agenda : oAligned with the BL core team, program and manage logistics of the BL Coordination’s meetings;
oProgram the team building events’ and seminars;oSupport flights and travel logistic for the O&M Managers.
O&M department administration : oMonitor BL’s travel costs with periodical reporting;oConsolidate BL’s organizational charts, checking iVOLT consistency and requesting changes, when needed;
oSupport BL’s promotion initiatives;oCoordinate onboarding, introduction meeting and equipment for new commers;oManage the Sharepoint access rights for the whole BL.
Support Head of O&M : oAgenda support with large delegation;oManagement of the interfaces with external stakeholders (meetings, diners, events, etc.
oBusiness trips logistic management (transport, hotels, agendas, etc );oBusiness trips agenda management (customers, countries managers, local teams, etc );
oAttend, on demand, operational meetings and report them in synthesis memos (coordination meetings, project review, contract committees);
oVerification of the documents submitted for signature and request for modification, if needed;
Communication of O&M Department : oCollect the communication needs from the BL and the Communication Department to issue an yearly Communication Plan;
oCoordinate and follow up the Communication Plan, supporting the O&M Managers in all their communication initiatives;oEnsure the alignment and consistency between the BL’s Communication Plan and the higher-level communication (Operations and Services).
QUALIFICATIONS : The ideal candidate will have / be :
High School / Degree in an Administrative Technical Course;
Previous experience in a similar role;
Ability to report meetings in writing (MOM) and make synthesis memos;
Fluent in English (French will be a plus).Key Skills :
Well organized, rigorous, committed to a service approach in supporting Managers;
Ethics and professional secrecy;
Autonomous and proactive;
Very good team spirit;
Positive attitude and authenticity.