Administration and Diary Management, Operations Coordinator (Multiple Positions)
Amgen
Lisbon, Lisboa, PT
há 2 horas

HOW MIGHT YOU DEFY IMAGINATION?

The Amgen Capability Center in Lisbon, Portugal (ACCP) will be home to over 300 multi-national and multi-cultural employees, representing a broad range of cross functional capabilities, including Commercial, General and Administrative, Research and Development and more.

The ACCP will offer rich career growth and development opportunities, regional and global exposure and the opportunity to LIVE, WIN and THRIVE in one of Europe’s most attractive cities.

If you feel like you’re part of something bigger, it’s because you are. At Amgen our shared mission to serve patients drives all that we do.

It is key to our becoming one of the world’s leading biotechnology companies. We are global collaborators who achieve together researching, manufacturing and delivering ever-better products that read over 10 million patients worldwide.

It’s time for a career you can be proud of. Join us.

Administration and Diary Management, Operations Coordinator (Multiple Positions)

What you will do

Let’s do this. In this vital role you will be responsible for day to day administrative support to Amgen. This includes training coordination and logistics, travel bookings / planning and IT housekeeping.

You will also provide a helpdesk service to answer and direct general incoming queries to the ACCP and provide an efficient, comprehensive and confidential administrative support service.

Responsibilities will include :

  • Answering general incoming queries to the ACCP
  • Addressing queries related to Travel and Expenses
  • Support travel bookings (hotels / flights / trains / rentals) including availability checking bookings and reminders
  • Support expenses report creation, population and reporting
  • Coordinates mailings and courier / deliveries
  • Maintain and update profiles (Amex / Passport info / Frequent Traveller cards / subscriptions
  • Support distribution Lists setup, maintain and manage membership / access
  • Set up MS Teams / SharePoint and support in new joiner / leaver aligning with HR
  • Responsible for calendar / diary management including vacations, appointments and travel blocks
  • Prepares agendas, takes and completes meeting minutes; coordinates distribution and follows up on action items
  • Liaise with candidate and interviewers administrative coordinators s to check availability send out invites / create interview schedule
  • Responsible for recognizing and escalating problems or risks, as and when they arise in line with the business requirements
  • Adapt, support and contribute to the growth and continuous improvement of the department and ACCP
  • Recognizing and escalating problems or risks, as and when they arise in line with the business requirements.
  • Adapt, support and contribute to the growth and continuous improvement of the department and ACCP.
  • What we expect of you

    We are all different, yet we all use our unique contributions to serve patients. What we seek in you as an experienced professional, are these qualifications and skills :

  • Our ideal candidate has Presentations and Data Compilation skills. He / she is good at following the processes and procedures necessary to succeed;
  • understands how to collaborate and work in a large team and is set on Project Delivery.

    Proven experience and skills needed :

  • Associate’s degree & 2 years of directly related experience or High school diploma / GED & 4 years of directly related experience.
  • Fluency in English, both in written and oral communication.
  • Preferred Requirements :

  • 1+ years of experience in an administrative support role supporting large teams at different levels.
  • Experience in handling calls
  • Proficient using MS Office and Cisco Webex tools
  • Experience in similar or related discipline
  • Fluency in multiple European languages
  • THRIVE

    What you can expect of us

  • Vast opportunities to learn, develop, and move up and across our global organisation.
  • Diverse and inclusive community of belonging, where colleagues are empowered to bring ideas to the table, take risks, and act.
  • Generous Amgen Total Rewards Plan comprising healthcare, finance, wealth and career benefits.
  • Flexible work arrangements.
  • APPLY NOW

    for a career that defies imagination

    In our quest to serve patients above all else, Amgen is the first to imagine, and the last to doubt. Join us.

    careers.amgen.com

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