The ideal candidate will provide top-level professional and personal assistance for CEO through mid-September while CEO is based in Cascais.
You would be well-organized and be comfortable scheduling meetings and responding to emails on the executive’s behalf, as well as organizing travel plans, dinners and client entertaining, coordinating client visits / stays to the villa, coordinating house staff and supplies.
The successful candidate will be proficient in both English and Portuguese (oral and written), should be able to draft documents and help the executive with any necessary meeting preparations.
Past experience in the music or entertainment industry would be a positive factor in consideration.
Calendar management for executive meetings, travel, entertaining clients
Aid executive in preparing for meetings, travel
Responding to emails and document requests on behalf of executives
Draft slides, meeting notes and documents for executives
Coordinate house staff and remote offices
Arrange events entertaining clients
Bachelor’s degree or equivalent experience
Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills in both English and Portuguese
Experience in music or entertainment industry (helpful)