Executive Assistant
Bill Silva Management
Lisboa, PT
há 3 dias
source : Ofertas de Emprego

The ideal candidate will provide top-level professional and personal assistance for CEO through mid-September while CEO is based in Cascais.

You would be well-organized and be comfortable scheduling meetings and responding to emails on the executive’s behalf, as well as organizing travel plans, dinners and client entertaining, coordinating client visits / stays to the villa, coordinating house staff and supplies.

The successful candidate will be proficient in both English and Portuguese (oral and written), should be able to draft documents and help the executive with any necessary meeting preparations.

Past experience in the music or entertainment industry would be a positive factor in consideration.

Responsibilities

Calendar management for executive meetings, travel, entertaining clients

Aid executive in preparing for meetings, travel

Responding to emails and document requests on behalf of executives

Draft slides, meeting notes and documents for executives

Coordinate house staff and remote offices

Arrange events entertaining clients

Qualifications

Bachelor’s degree or equivalent experience

Proficient in Microsoft Office suite

Experience in managing multiple priorities, administrative coordination, and logistics

Well-organized, detail-oriented, ability to multi-task with great follow-up skills

Strong written and verbal communication skills in both English and Portuguese

Experience in music or entertainment industry (helpful)

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