Job Description :
Ferring Pharmaceuticals, a specialty biopharmaceutical company with operations worldwide, is looking for an OneERP CoE Team Assistant.
Your new company
Ferring Pharmaceuticals is a research-driven, specialty biopharmaceutical group committed to helping people around the world build families and live better lives.
Headquartered in Saint-Prex, Switzerland, Ferring is a leader in reproductive medicine and women’s health, and in specialty areas within gastroenterology and urology.
Ferring has been developing treatments for mothers and babies for over 50 years and has a portfolio covering treatments from conception to birth.
Founded in 1950, privately-owned Ferring now employs over 6,000 people worldwide, has its own operating subsidiaries in nearly 60 countries and markets its products in 110 countries.
To learn more about Ferring or its products please visit www.ferring.com.
Key Responsibilities :
Execute daily administrative work for the OneERP CoE leadership Team with a minimum of guidance and direction and with total discretion (calendar management, , etc).
Make travel arrangements for the OneERP CoE LT (and assist their team members when requested, especially for complex itineraries or group trips).
Liase with the team Project topics, general communications create regular updates
General administrative / secretarial duties COEs LT, such as meeting coordination, presentation coordination and meeting minutes, with full discretion.
Organize and help prepare events for the teams, such as internal and external meetings, conferences, visits from guests, business conferences, team events etc.
Liaise with the project PMO in managing the activities calendar and Communications Schedule to ensure timely and impactful internal communication.
Assist with the budget follow-up ensuring all resources recorded time when expected. Help with the coordination of PO’s, monitor SoW’s a resource performance.
Serve as a back-up for the LT in some meetings within the organization.
Take ownership of meetings and project activities when appropriate.
For all of the above : manage and optimize relevant work processes and work flows within your own areas of responsibility.
Required Education / Qualifications / Skills :
Passion for coordination and execution with demonstrated experience in efficient administrative support.
Experience working in a multinational environment.
Able to motivate and engage people without formal authority.
Strong communication skills and mental agility : able to flex from a nitty-gritty PO or invoice resolution to planning function-wide offsites or virtual conferences.
Self-starter, resourceful and resilient. Comfortable being a one-person show.
PMO training a plus
Discretion and trustworthiness.
Be a strong believer in service and support to further enhance the team’s capabilities
What you'll get in return
Inspiration from our commitment to advocate for everyone’s right to build a family, no matter who you are, where you live or who you love.
Motivation from innovation in our chosen therapy areas and ongoing development of our organization.
What you need to do
If you're interested in this role, please apply now.
Ferring Service Center Portugal