Executive Assistant
Airwave
Lisbon, Portugal
há 8 horas

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Company Overview

At Motorola Solutions, we create technologies our customers refer to as their lifeline. Our technology platforms in communications, software, video and services help our customers work safely and more efficiently.

Whether it’s helping firefighters see through smoke, enabling police officers to see around street corners, or reliably keeping the lights on in homes and businesses around the world, our work supports those who put their lives on the line to keep us safe.

Bring your passion, potential and talents to Motorola Solutions, and help us usher in a new era in public safety and security.

Department Overview

At Motorola Solutions, we create technologies our customers refer to as their lifeline. Our technology platforms in communications, software, video and services help our customers work safely and more efficiently.

Bring your passion, potential and talents to Motorola Solutions, and be part of the journey towards a new era in public safety and security.

At the security part of our business we design, develop, and manufacture video analytics, network video management software and hardware, surveillance cameras, and access control solutions.

Our solutions have been installed at thousands of customer sites, including school campuses, transportation systems, healthcare centers, public venues, critical infrastructure, prisons, factories, casinos, airports, financial institutions, government facilities, and retailers.

If you wish to become part of our vision and mission, you came to the right place.

What will you do?

Being an Executive Assistant you will :

Provide leading-edge calendar management for VP. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.

Ensure VP attends all important meetings. Work closely with him to keep him well informed of upcoming commitments and responsibilities, following up appropriately.

  • Schedule meetings / visits on behalf of VP with his team / customers / peers. Manage the logistics of those meetings and events : schedule meetings;
  • draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of the VP. Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as required, assuring the confidentiality of this event is absolutely cared and respected.

  • Complete a broad variety of administrative tasks that facilitate the VP’s ability to effectively lead the organization, including : assisting with special projects;
  • designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties;
  • composing and preparing correspondence; maintaining contact lists; managing the executive phone calls; process and distribute daily mail;
  • making travel arrangements; and completing expense and mileage reports.

    Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the VP, including those of a highly confidential or critical nature.

    Agree the priority of the tasks and co-determine appropriate course of action, referral, or response, exercising judgment to reflect VP’s style and organization policy.

    Become the trusted confidential bridge for smooth communication between the VP and his staff, helping the executive to keep up-to-date systems records, performance management dialogues, meetings requested by the team.

    Manage all aspects of the organization's office services. Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows.

    Other projects / duties as assigned for the overall benefit of the organization

    Basic Requirements

    Your experience and skills :

    You will hold a key position that requires a dynamic individual who is knowledgeable and passionate about their work as well as highly efficient and focused.

    To be successful as an Executive Assistant you should be / have :

    Bachelor’s degree from related field of study

    5-10 years executive support experience, including supporting C-level executives.

    Ability to work in a diverse and multinational team. Great level of social / interpersonal skills. Present high level of integrity and discretion in handling confidential information (delivered by verbal and written channels).

    Expert proficiency with Microsoft Office (PowerPoint, Excel, Word) and desktop publishing software. Skilled in designing and editing graphic presentations and materials.

    Strong verbal and written communication skills in English and Portuguese. Spanish or any additional language will be an advantage.

    Good planning and time management. Able to prioritize working tasks and accurate in allocating necessary time to complete it.

    Acting with the right level of urgency to situations and events requiring immediate response.

    Self-starter with the aptitude to make individual decision with little or no guidance.

    Exceptional organizational skills and impeccable attention to detail.

    Problem solving attitude, able to switch gears at a moment’s notice.

    Position Type

    Referral Payment Plan

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  • Posted 30+ Days Ago
  • R11772
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