Executive Assistant
Lisbon, PT
há 6 dias

Job Description :

We're looking for an Executive Assistant who wants to jump in and help with all aspects of Sensei administrative and office-related operations : Operations, Legal, HR, Communications and Office Management.

Sensei is a pioneer in Autonomous Stores technology. Our mission is to fundamentally improve the shopping experience in the world, through intelligent software that promises to eliminate checkout from stores and automate retail operations.

We are engaged with multiple retailers and are in the process of deploying our first Autonomous Stores across Europe.

Apply by email to careers sensei.tech - please put the job title in the subject of the email and write us why you are a fit to work at Sensei.

Join us, and you'll have a meaningful role in the next evolution of the shopping experience.

Job Description :

  • Support Management, including : Calendar management Prepare presentations as neededArranging detailed travel plans, itineraries, and agendaGeneral administration Help boost company productivity by assisting in preparation for meetings, and following up on action-items
  • Assist with Product and R&D team events, including : Plan and arrange team meetings, dinners, and activitiesSupport conference attendance (e.
  • g., calendar invitations, hotel reservations, and travel planning)Be informed of relevant conferences, events, and applications - professionally manage the submissions and attendance

  • Be a team player and support various internal activities and Operations Team tasks, as needed
  • You will love this job if :

  • You like to work closely in assisting the company management team in all company day to day operations and its communication to the outside from clients to partners and providers;
  • You can manage Sensei’s Office in all its dimensions : maintenance, expenses and space improvements;
  • You can drive HR management and recruitment processes through all stages from offer publishing, application analysis, interview and onboard;
  • You are keen on mapping key operations process to drive continuous improvement and ensure a sustainable way of working through tasks standardization and automatization;
  • You are an expert in Multi-tasking and able to manage and prioritize a number of concurrent tasks

  • You are open to working in challenges outside of your core expertise;
  • You have a great sense of ownership over your work, with a proactive mindset to drive processes and make things happen and run smoothly

  • You’ve got strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly
  • You have outstanding attention to detail
  • You are excited to be part of a mission-driven team, have a problem-solving mind, pragmatic and are a very hands-on person

    What we expect from you :

    Minimum of 2 years of related experience as an executive assistant / administrative assistant / office coordinator preferably supporting two or more C-level or VP in a SaaS organization

  • Management, Legal or Marketing related degree is a plus;
  • Excellent written skills and verbal communication skills (be fluent in Portuguese and English)

    Ability to structure and draft commercial contracts and HR processes

    Software savvy a must. Microsoft Office, Mac OS, Keynote, G-Suite, Slack, and Zoom preferred

  • Minimum of 2 years of related experience as an executive assistant / administrative assistant / office coordinator preferably supporting two or more C-level or VP in a SaaS organization
  • Passion for being part of a team dedicated to changing the world
  • Why you might want to work with us :

    We put all of our employees at very high standards, and we want you to be thoroughly rewarded for that. We believe in providing the best environment to allow you to do your best work, and we currently offer the following :

  • Moving to Lisbon and benefiting from the beautiful weather and food;
  • Opportunity for growth in a hot, venture-backed startup;
  • A holiday allowance of 25 days per year, with the office, closed between Christmas and New Year

    This is the most exciting time to join Sensei, and you'll have direct input and influence on the direction we take

  • Competitive compensation package;
  • Top of the range equipment to help you do your job to the highest possible standard

    Regular learning meetings as part of our growth-mindset culture and a growing library’ for inspiration

    A fun and supportive office environment working alongside some real experts

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